QuickBooks Cleanup & Reconciliation Services
Root-Cause Cleanup: Fix Errors & Misclassifications
Cary Bookkeeping will help clean up your Quickbooks
The first step in our process is a deep cleanup. We don’t just gloss over surface problems — we dig into your QuickBooks data to find duplicates, misclassified transactions, and problematic journal entries. As Straight Talk CPAs emphasize, reconciliation isn’t just a formality; it’s a “reality check” that ensures your QuickBooks balances align with actual bank statements.
We also review your opening balances. These starting numbers are critical — if they’re incorrect, they can throw off every reconciliation going forward. We check for historical adjustments, ensure there are no duplicate vendor or customer entries, and correct common issues like negative vendor balances or mismatched undeposited funds.
If there are old transactions that have never cleared or have been sitting in your account for months (or even years), we tackle those too. QuickBooks recommends investigating why they haven’t cleared — whether they’re duplicates, incorrect dates, or simply missing entries — before reconciling.
Reconciling Your Accounts & Eliminating Discrepancies
Once the cleanup is done, we reconcile each account — bank, credit card, merchant, or loan — using your actual statements. We match transactions in QuickBooks to what cleared your bank, making sure every line lines up.
If there are discrepancies (i.e., your QuickBooks balance doesn’t match your statement), we investigate further. We run discrepancy reports and previous reconciliation reports to trace the issue.
Depending on what we find, we might undo a previous reconciliation or make adjusting journal entries — but only after careful review.
As part of our cleanup, we also clear out stale or unreconciled transactions, following best practices for deleting or voiding entries in bulk where appropriate.
By the end of the process, your books will be clean, reconciled, and audit-ready — with a clear reconciliation history and adjustments properly documented. That means when it’s time to run reports or hand things off to your CPA, the numbers make sense and are trustworthy.
Why Choose Cary Bookkeeping Service for Cleanup & Reconciliation?
Expertise: We’re experienced with both QuickBooks Online and Desktop.
Accuracy-first mindset: We don’t do quick fixes; we find root causes.
Transparent communication: Every correction is documented — we show you what changed and why.
Ongoing readiness: After cleanup, we’ll give you best practices for keeping your books accurate and reconciled going forward.
Let us help you get your QuickBooks file back on track. With our cleanup + reconciliation service, your financials won’t just look good, they’ll be good.
We offer full service Quickbooks audits and a full slate of accounting services. Contact us today.
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