Bank & Account Reconciliation Services
Why Regular Reconciliation Matters
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Regular reconciliation (monthly is ideal) is a fundamental discipline for any small business. It helps detect errors like duplicate entries, missed transactions, or miscategorized items before they become bigger problems.
Reconciliation is also a powerful tool for cash flow management: by matching your books to your bank and credit card statements, you get a real‑time sense of what your business actually has in the bank.
Moreover, this process helps prevent fraud and unauthorized transactions. By reviewing every line in your statements and comparing it to your booked activity, we can spot discrepancies early and stop issues before they spiral.
Finally, reconciling gives you a reliable, audit-ready financial record. This makes month-end and year-end closing smoother, and provides accurate documentation for your CPA, investors, or other stakeholders.
Our Reconciliation Process & Best Practices
Collect & Review Statements
We start with your monthly bank and credit card statements, reviewing beginning balance, ending balance, and all transaction details.
Match Transactions
Using QuickBooks (or your system), we compare each transaction from your statements to what’s in your books. Any matched items are “cleared,” noting timing differences, duplicates, or manual entries.
Investigate Discrepancies
If the difference between your statement and your books isn’t zero, we dig in — checking for incorrect opening balances, bank charges, interest, or missing entries.
Make Correcting Entries
When needed, we create adjustment entries to resolve discrepancies, always documenting the reason (e.g., bank fee, unreconciled check) so your books reflect reality with clarity.
Finalize & Report
Once everything aligns, we finalize the reconciliation and generate a reconciliation report. These reports provide transparency — highlighting cleared items, adjustments, and any reconciling items to keep watch on.
Maintain Ongoing Discipline
We recommend a set schedule — most small businesses benefit from monthly reconciliation, though higher-volume or higher-risk accounts may need weekly or more frequent reviews.
Why Choose Cary Bookkeeping Service for Reconciliation?
Deep QuickBooks expertise: We know how to reconcile in both QuickBooks Online and Desktop, using best practices.
Proactive error detection: We don’t just make your books “look right” — we root out anomalies, correct them, and document everything.
Transparent communication: You’ll receive clear reconciliation reports that explain each adjustment and reconciled item.
Long-term financial control: By keeping your books reconciled regularly, you gain better cash flow visibility, reduce risk, and build trust — with your CPA, your stakeholders, and yourself.
Let Cary Bookkeeping Service manage your reconciliation process — so your books are always clean, accurate, and aligned with your real cash.
We offer full Quickbooks audit solutions, Ledger Management and more. Contact us today.
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